From the website of:
Corrugated Pallets Inc. - www.corrugatedpallets.com
Phone: 519-576-8181
E-Mail: info@corrugatedpallets.com
Corrugated Pallets Inc. - www.corrugatedpallets.com
Phone: 519-576-8181
E-Mail: info@corrugatedpallets.com
This document originally appeared at: http://www.inspection.gc.ca/english/plaveg/protect/dir/d-03-02e.shtml
Date Modified: 2003-03-18
File SUBJECT The Canadian Plant Protection Act and Regulations require that exports from Canada meet the phytosanitary requirements of the importing country. This policy directive is established to outline the conditions for the export of forest products which will be certified by the Canadian Food Inspection Agency (CFIA) as meeting the heat treatment requirements of foreign countries. Enrollment in the Canadian Heat Treated Wood Products Certification Program is voluntary. This policy describes the approval and operating requirements for facilities registered by the CFIA who elect to be participants in the program. Facilities participating in Canadian Heat Treated Wood Products Certification Program must engage the services of a CFIA approved Verification Body in order to meet the audit requirements of the program. Facilities registered under the program may include: lumber kilns, lumber mills, prefabricated and log home manufacturers, brokers and shippers of forest products, wood packaging heat treatment facilities treating wood packaging and other treatment facilities. This registration process is referred to as the Canadian Heat Treated Wood Products Certification Program (CHTWPCP). Forest products produced in compliance with the requirements of the CHTWPCP are eligible for export to countries requiring heat treatment of wood prior to entry, including for the production of wood packaging as specified in International Standard for Phytosanitary Measures (ISPM) #15: Guidelines for regulating wood packaging in international trade, FAO, March 2002 and Canadian export policy D-01-05, Canadian Wood Packaging Certification Program for Export (Including the Export of Coniferous Wood Packaging to the European Union (E.U.)) Table of Contents Review 1.0 General Requirements 2.0 Specific Requirements 3.0 Appendices |
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This directive shall be reviewed every 2 years or unless otherwise needed. The contact for this directive is Joanne Rousson. The next review date is March 10, 2005. For further information or clarification, please contact the Forestry Section of the Canadian Food Inspection Agency.
Approved by:
________________________________ |
Amendments to this directive shall be dated and distributed as outlined in the distribution below.
Since the early 1990's, a few of Canada’s principle export markets for wood products have demanded that Canadian wood product exports be heat treated to a minimum internal core temperature of 56EC for at least 30 minutes to kill pests that may be associated with the wood prior to export. Other countries may adopt similar phytosanitary import measures in the future. The recent adoption of the ISPM #15: Guidelines For Regulating Wood Packaging Material In International Trade has further established the need for sources of Canadian heat treated wood. ISPM #15 sets guidelines for the regulatory control of wood packaging and prescribes officially endorsed pre-shipment heat treatment or fumigation. As a result, to ensure that Canadian exporters can continue to access traditional and new markets, the CFIA has recently completed the modernization of existing export certification systems for heat treated wood products in compliance with Canadian and international standards (e.g. ISPM #14: The use of integrated measures in a systems approach for pest risk management). This directive is the result of this consolidation and revision process for Canada’s existing wood products export programs.
| Scope | This directive is intended for the use by registered facilities of Canadian wood products for export, authorized parties involved in the evaluation of heat chambers, CFIA inspection staff and any CFIA authorized Verification Bodies. The directive outlines the necessary requirements and inspection procedures for the export of certified wood products heat treated in accordance with foreign import requirements. |
| References | - Glossary of Phytosanitary Terms, Publication No. 5, FAO, October 2002. - ISO Guide 8402, Quality Systems Terminology. - NAPPO Wood Packaging and Dunnage Standard, November 1998. - ISPM #15 “IPPC Guidelines for regulating wood packaging material in international trade” ISC-2001-2 - IPPC Export certification system. ISPM Pub. No. 7. - Development of Broad-based, Heat-treatment Schedules For Canadian Softwood Lumber Forintek Canada Corp., CFIA & CFS This directive supercedes the following policy documents in the manner indicated in the note below: “Agriculture Canada Program for Producers of Heat Treated Lumber - Participant Requirements and Procedures” “Kiln-dried (KD) Lumber Program” Dated September 1993; D-99-05, “Phytosanitary Certification Requirements for Pre-Fabricated Buildings and Log Houses Made of Coniferous Wood to the European Union Countries” Dated September 23, 1999. Note: although this policy becomes effective on the date indicated in the title box of the first page, facilities may continue to operate under the programs prescribed in the documents listed above until December 31, 2003. However, prior to December 31, 2003, facilities wishing to export certified heat treated wood products must re-register for participation in the CHTWPCP. Following, December 31, 2003, all participation in the export treatment programs listed above will be cancelled. Facilities newly registering for participation in the CHTWPCP will be required to meet the standards prescribed here at the time of application. |
Definitions, Abbreviations and Acronyms
| Authorized technical laboratory |
A laboratory that has been authorized by the CFIA to conduct a scientific analysis pertaining to the treatment of wood products. |
| Canadian Phytosanitary Certificate |
Certificate patterned after the model certification of the IPPC. |
| Certification | For the purposes of this document, the official process by which products may be exported from Canada, in compliance with the importing country’s phytosanitary requirements. |
| CFIA | The Canadian Food Inspection Agency. |
| Chemical Pressure Impregnation |
Treatment of wood with a chemical preservative through a process of pressure in accordance with an officially recognized technical specification. |
| CHTWPCP | Canadian Heat Treated Wood Products Certification Program |
| Commodity | A type of plant, plant product, or other article being moved for trade or other purpose. |
| Consignment | A quantity of plants, plant products and/or other articles being moved from one country to another and covered, when required, by a single Phytosanitary Certificate (a consignment may be composed of one or more commodities or lots). |
| CWPCP | Canadian Wood Packaging Certification Program for Export. |
| Heat Treatment |
The process in which a commodity is heated until it reaches a minimum temperature for a minimum period of time according to an officially recognized technical specification. |
| Heat Treatment Certificate |
A certificate issued by a registered facility, approved by the CFIA or issued by a facility approved by the United States Department of Agriculture. |
| HT | Heat treatment. |
| HT Stamp | A specific mark recognized by the CFIA which contains the letters HT and indicates that the wood products to which the stamp is applied has met the definition of HT. |
| Kiln-drying | A process in which wood is dried in a closed chamber using heat and/or humidity control to achieve a required moisture content. |
| KD - HT | Lumber that has been heat treated to a minimum core temperature of 56oC for a minimum of 30 minutes and has a moisture content of less than 20% expressed as a percentage of dry matter, at the time of manufacture. |
| KD-HT Stamp |
A specific mark recognized by the CFIA which contains the letters KD-HT and indicates that the wood products to which the stamp is applied has met the definition of KD-HT. |
| Lumber | For the purposes of this document, a product derived from a log in a sawmill, or in a sawmill and planing mill, which when rough shall have been sawed, edged and trimmed at least to the extent of showing saw marks or other marks made in the conversion of logs on the four longitudinal surfaces of each piece for its overall length, and which has not been further manufactured other than by cross-cutting, ripping, re-sawing, joining crosswise and/or endwise in a flat plane surfacing with or without end matching and working. |
| Manufactured Wood |
Wood that is comprised wholly of wood-based products such as plywood, particle board, oriented strand board, veneer, wood wool, etc., which has been created using glue, heat and pressure or a combination thereof. |
| Mark | For the purposes of this document, a stamp or brand, applied to a regulated article to indicate compliance with the treatment requirements of the importing country. |
| Quality Manual |
A document stating the quality policy and describing the quality system of an organization. |
| Registered Facility |
For the purposes of this document, a lumber mill or other facility that has been approved and registered by the CFIA to produce, handle or export heat treated lumber in accordance with the specifications outlined in the CHTWPCP. |
| Treatment | Officially authorized procedure for the killing or removal of pests or rendering pests infertile. |
| Treatment chamber |
For the purposes of this document, a treatment chamber is a closed structure used for heating wood to a core temperature of 56EC for at least 30 minutes. |
| Wood | A commodity class for round wood, sawn wood, wood chips or dunnage, with or without bark. |
| Wood Packaging material |
Wood or wood products (excluding paper products) used in supporting, protecting or carrying a commodity (including dunnage). |
| Wood Products |
For the purposes of this document, wood products includes lumber, logs, log homes, prefabricated home components and wood packaging and pallet kits. |
| Verification Body |
An organization, company or person approved and recognized by the CFIA to carry out audits as prescribed in the CHTWPCP. |
| Verification Body Agreement |
A binding agreement between a verification body and the CFIA which sets out the responsibilities of the verification body under the CHTWPCP. |
1.1 Legislative Authorities
The Plant Protection Act, s.c. 1990, c.22
The Plant Protection Regulations, SOR/95-212
Canadian Food Inspection Agency Fees Notice, Canada Gazette, Part 1
Canadian Food Inspection Agency Act, s.c. 1997, ch. 6
1.2 Fees
The CFIA will be charging fees in accordance with the Canadian Food Inspection Agency Fees Notice, as amended from time to time. Exporters requiring more information on fee schedules may contact any CFIA local offices or visit our web site.
1.3 Foreign Country Regulated Commodities
Any manufactured and non-manufactured wood products regulated by a foreign country’s phytosanitary import requirements. For specific country requirements see Appendix 1.
1.4 Commodities Exempt
For specific exemptions see Appendix 1.
1.5 Foreign Country Regulated Pests
Wood products are frequently identified as a pathway for the transport of a number of serious pests. The CHTWPCP is designed to mitigate the potential movement of a number of forest pests. The ISPM #15 identifies a number of significant pests associated with wood packaging. These are:
| Nematode Bursaphelenchus xylophilus |
Insects Anobiidae |
2.1 Foreign Import Requirements - Standards for the Export of Regulated Wood Products
In order to comply with the requirements of the CHTWPCP and to receive CFIA certification, regulated wood products (as identified in Appendix 1) for export must be heat treated in a CFIA registered facility in which the wood product is heated to a minimum core temperature of 56oC for a minimum of 30 minutes. This recognized process is referred to as meeting the phytosanitary standard.
Facilities (brokers, exporters, prefabricated housing manufacturers, etc.) handling regulated heat treated wood products for export must also be registered by the CFIA.
Specific foreign country import requirements, including any additional phytosanitary certification requirements are provided in Appendix 1. This list is subject to change as foreign import requirements change. Please consult the CFIA web-site for the most recent revision.
2.2 Heat Treatment Requirements
Facilities may achieve the phytosanitary standard specified in section 2.1 through a number of processing methods. These methods include heat treatment, kiln drying and numerous variations of such processes. Frequently, these processes are carried out for commercial rather than phytosanitary purposes. However, the result often meets or exceeds the phytosanitary standard - namely that the wood reaches an internal core temperature of 56o for 30 minutes.
2.3 Certification Requirements
Wood products may be certified in three principle ways. The form of the certification is prescribed by the importing country (Appendix 1).
2.3.1 Phytosanitary Certificates
A Phytosanitary Certificate is an official document issued by the CFIA to the plant protection organization of the importing country. It indicates that the wood products covered by the certificate are free of quarantine pests, and that shipment conforms with the country's phytosanitary import requirements.
Countries requiring phytosanitary certification for the import of wood products are listed in Appendix 1.
2.3.2 Heat Treatment Certificates
A Heat Treatment Certificate is a certificate issued by registered facilities under the authority of CFIA in accordance with the specifications of the CHTWPCP. The certificate provides verification that the wood products have been heat treated to the phytosanitary standard . These certificates can also be an integral part of providing verification of treatment during custody changes between registered facilities prior to export.
A Heat Treatment Certificate may be issued for each lot having been treated. Registered facilities (e.g. brokers) consolidating treated lots may issue a single Heat Treatment Certificate to cover the entire consignment. A model of a Heat Treatment Certificate is provided in Appendix 2. The conditions under which certificates are issued is specified on the back of the certificate (2nd page of Appendix 2). An electronic version of this certificate is maintained on the CFIA Forestry Section web.
2.3.3 Industry Issued Marks
As identified in Appendix 1, some countries have accepted the use of a CFIA recognized, industry issued HT or KD-HT stamp or label which may be applied to each piece or package of lumber as an alternative to Heat Treatment Certificates, or Phytosanitary Certificates provided that the lumber was heat treated in accordance with specifications listed in the CHTWPCP. Some countries require that both each piece of lumber and each bundle of lumber be marked with a CFIA recognized stamp. The specifications under which lumber may be exported using the HT or KD-HT stamp is provided in Appendices 3 and 4.
2.4 Requirements of Registered Facilities
2.4.1 Administrative Requirements
2.4.1.1 Eligible Applicants
Eligible applicants include those Canadian facilities handling or heat treating wood products ultimately destined for export to countries having specific phytosanitary certification requirements (see Appendix 1). These include: heat treatment facilities, custom kilns, sawmills, re-manufacturing facilities, manufactured home producers, manufacturers of unassembled wood packaging, planer mills, those recycling wood packaging, brokers, shippers and others.
2.4.1.2 Application for Participation
Facilities heat treating wood products who wish to be registered under the CHTWPCP should forward an application for registration, a copy of which is attached as Appendix 5, along with a quality manual outlining the facility’s methods and measures for complying with the CHTWPCP to a CFIA recognized verification body. The application shall be signed by an authorized signatory of the facility. A list of recognized Verification Bodies is maintained on the Forestry Section website.
2.4.1.3 Facility Management Responsibility
A registered facility is responsible for the employment and training of sufficient and competent staff to carry out the requirements of this program. All staff members responsible for quality control activities or involved in the production of certified lumber must be aware of the phytosanitary requirements of this program and be appropriately trained in all functions specific to this program.
The process by which Verification Bodies may be recognized is outlined in section 2.5.
2.4.2 Quality Requirements - Quality Manual
A registered facility must operate under a quality system that assures consistent compliance with the phytosanitary requirements (heat treatment as specified above, records pertaining to treatment, documentation in support of certification and other related activities). The facility must document the procedures to be followed in the system. This documented process is the facility’s quality manual and must be approved for use by a CFIA approved verification body and the CFIA.
The quality manual may be established by an approved technical laboratory (a list of technical laboratories may be found on the CFIA web-site) or must at least provide specifications that outline how the facility meets the treatment record keeping and/or certification requirements as specified in this policy which includes specifications on the following:
Facilities not heat treating wood products but registered for the purposes of exporting wood products made from heat treated wood must also provide a quality manual. However, specifications related to heat treatment processes need not be provided, but facility procedures related to the origin of treated products, the segregation of treated and untreated wood products, the tracking of source material and export shipments, documentation and certification procedures and the training of staff must be provided.
The facility must provide in the quality manual a checklist outlining the operating conditions under which treatment occurs. The checklist should be used by facility staff as a means of confirming the satisfactory operation of the treatment chamber.
The CFIA, in co-operation with Forintek Canada have developed operating guidelines and heat treatment schedules for assisting facilities in developing quality specifications. These guidelines have been developed for the treatment of conifers, and some hardwood species and are described in the document Technical Heat Treatment Guidelines and Operating Conditions Manual. This manual is maintained on the CFIA Forestry web site. This manual will provide to CFIA recognized Verification Bodies and CFIA inspection staff a reference in evaluating quality manuals and the heat treatment process.
However, it is recognized that each kiln operates in a unique way and as such it is the responsibility of the facility to identify the operating conditions that ensure compliance with the conditions of the CHTWPCP. A guideline for the preparation of a quality manual may be found on the CFIA website. Should the CFIA or a Verification Body be unable to determine that the operating systems specified in the facility quality manual are capable of meeting the phytosanitary standards, the facility may be required to have an approved technical laboratory verify that some or all the operating conditions are sufficient for meeting the phytosanitary standard ( 56o at the core for at least 30 minutes).
2.4.3 Documentation Requirements
2.4.3.1 Certification
As outlined in Appendix 1, countries have differing phytosanitary import requirements. Where countries require Phytosanitary Certificates to accompany shipments of heat treated wood products, a registered facility must provide to CFIA a copy of the Heat Treatment Certificate(s) issued for the shipment or must be able to demonstrate that the wood products have been heat treated in accordance to the phytosanitary standard as described in this policy directive. CFIA may request additional supporting information such as charge/kiln records or may inspect the forest product for the presence of quarantine pests.
For countries where Heat Treatment Certificates are accepted, the registered facility will issue these in accordance with the specifications outlined in Appendix 2. The certificate shall only be signed by an employee authorized by the facility and whose position is specified in the quality manual . The Heat Treatment Certificate must clearly link the treated forest product to treatment records (see below). The mechanism by which Heat Treatment Certificates are linked to treatment records must be specified in the quality manual . A copy of the Heat Treatment Certificate shall be maintained by the facility for a minimum of 2 years. Each Heat Treatment Certificate must have a unique certification number.
A registered facility may issue a single certificate for a consignment of wood products originating from a number of other registered facilities. The single certificate is referred to as a consolidated certificate and must contain sufficient information to link the consignment to all original Heat Treatment Certificates.
Where a facility consolidates forest product obtained without a Heat Treatment Certificate, but where the forest product is identified under an CFIA approved stamp or an officially recognized stamp (see 2.3.3), the registered facility consolidating the shipment must maintain records identifying the outgoing consignment to a lot number, invoice or other record tracing the shipment to a registered treatment facility. The mechanism by which tracing of a shipment to a facility must be specified in the quality manual.
2.4.3.2 Treatment Records
Each facility shall maintain records that verify that each treatment has met the technical specifications outlined in the CHTWPCP. The facility shall indicate in the quality manual the type of information to be maintained. Records are to be kept for a minimum of 2 years after treatment.
2.4.3.3 Identification of Treated Wood Products
Countries have differing requirements for the identification of treated wood products. These specific requirements are provided in Appendix 1.
Countries may require that the heat treatment method be identified in a uniform manner on the outside of the bundle. This information may appear directly on the package wrap or as a tag attached to the bundle. Registered facilities must place an recognized mark as shown in Appendix 3 on the bundles or bundle tags for all lumber which has been heat treated in accordance with this policy directive. These CFIA recognized marks are applied by the registered facility in accordance with the CFIA Trade Mark licencing agreement which is part of the registration conditions and can be obtained from a CFIA Forestry Network Specialist. These recognized marks are part of the certification requirements and indicate compliance with the treatment requirements.
For the export of other wood products, including prefabricated homes, log homes, manufactured wood products (e.g. spindles, mouldings, etc.), and other items specifications for the identification of the exported product are outlined in Appendix 1.
The use of the CFIA recognized marks are restricted to the terms and conditions contained in the CFIA Trade Mark licensing agreement that has been signed with registered facility as part of the registration process (Appendix 5).
2.5 Recognition of Verification Bodies
Subject to the Treasury Board Secretariat Policy on Alternative Service Delivery, as amended from time to time, CFIA may recognize an organization, company or person for the purposes of carrying out inspections related to verifying the conformity of registered facilities within the requirements of this policy directive. Those recognized are referred to as Verification Bodies.
To become a recognized Verification Body the organization, company or person must complete an Application for Recognition as a Verification Body as provided in Appendix 8.
Upon acceptance by the CFIA of a satisfactory application, and upon any approvals required under the Alternative Service Delivery Policy set out above, the Verification Body shall sign a Verification Body Agreement with the CFIA.
Approved Verification Bodies must operate with sufficient and competent staff to undertake the requirements for inspection prescribed in this document. All staff conducting audits of registered facilities must have a minimum of one year experience in the conducting of audits of quality systems and must clearly understand the requirements of the CHTWPCP. Approved Verification Bodies must conduct audits in a manner that is consistent with the standards herein and without any real or perceived prejudice or conflict of interest.
Verification Bodies are responsible for ensuring that its inspection reports properly and accurately reflect its findings. CFIA is ultimately responsible for registration, suspension or cancellation of registration of any facility registered in the CHTWPCP. Verification Bodies finding that a facility registered in the CHTWPCP is operating in manner that is non-compliant is required to notify the CFIA immediately so that the CFIA can take appropriate action. Subject to the reporting to the CFIA, Verification Bodies are required to maintain the confidentiality of all registered facilities. The CFIA reserves the right to conduct audits, at anytime during regular business hours, of facilities registered under this program. Verification Bodies will provide to the CFIA sufficient co-operation for conducting audits of facilities or for other activities necessary in determining the compliance of facilities registered in this program.
The Verification Body shall have in force a documented quality system that the organization, company or individual in overseeing the facilities assigned to it and registered in the CHTWPCP. The quality system must provide for: adequately trained staff, records of inspection services, reports of inspection, frequency of inspection, etc. Each CFIA approved Verification Body should make its services available to facilities wishing to register under this program. Each Verification Body must have a specific arrangement with registered facilities who have negotiated to contract with it, to permit the delivery of activities, audits, etc. as required to fulfil its role under this policy directive.
2.6 Responsibilities of CFIA Approved Verification Bodies
Upon receipt of the required application form and quality manual from a facility applying for registration, the approved Verification Body will:
Upon satisfaction that the facility can successfully meet the requirements of this directive, and upon receiving a signed copy of the Trade Mark Licencing Agreement forming part of the registration, the CFIA will issue the facility a specific registration number and sign the application. This signed application form shall constitute approval of the facility by the CFIA along with an agreement by the facility to comply with the terms of this policy directive and the Trade Mark Licencing Agreement which forms part of the registration. Upon registration, products produced by the facility may be exported under the certification options identified in Appendix 1.
The CFIA approved Verification Body will conduct inspections in the manner and rate set out in Appendix 6 to verify that registered facilities are consistently meeting the requirements of the CHTWPCP.
The Verification Body will advise the CFIA if a registered facility ceases to operate under agreement with the Verification Body or has withdrawn from the CHTWPCP.
The CFIA reserves the right to conduct audits, at anytime during regular business hours, of registered facilities and Verification Bodies operating under the CHTWPCP.
The CFIA or a CFIA approved Verification Body will require a registered facility that is not in conformance, to take corrective action. These corrective actions will be monitored by the CFIA or a CFIA approved Verification Body.
Where the CFIA or a CFIA approved Verification Body finds that a registered facility is not in conformance, the CFIA or its approved Verification Body may increase the frequency of inspection, until satisfactory corrective actions are complete. CFIA may increase the frequency of inspections applied to approved Verification Bodies where non-conformities exist.
Upon the identification of a non-conformity (see Appendix 7), the CFIA or a Verification Body will provide a written report to the registered facility identifying the non-conformity, corrective actions necessary and the need for follow-up inspections.
Inspections which reveal that a registered facility is consistently unable to maintain conformity as set out above or in which a non-conformity jeopardizes the integrity of the CHTWPCP, will result in the registration of the facility being suspended or revoked by the CFIA. The CFIA program officer shall notify the registered facility in writing of this action.
A suspended facility may re-apply for certification once it has completed all corrective actions necessary to prevent a recurrence of the non-conformity(ies), to the satisfaction of the CFIA. The facility must re-submit a satisfactory quality manual and a detailed report defining the corrective measures taken. The CFIA or CFIA approved Verification Body will conduct an inspection of the facility to determine that necessary corrective actions are adequate. Once deemed acceptable, the CFIA will lift the suspension, re-instate the facility and a new inspection frequency shall be assigned. Once the facility has demonstrated on-going compliance with the standards of the CHTWPCP, the frequency of inspections will be reduced.
2.7.1 Minor Non-Conformances
Notification of minor non-conformances, including a description of the non-conformance and the required corrective action plan shall be made available to the registered facility by the CFIA or an approved Verification Body within three working days. The CFIA or an approved Verification Body will follow-up on corrective actions within a reasonable time frame, not exceeding 1 month from notification.
Information regarding the non-conformance, the planned corrective action and follow-up confirmation that the corrective action has been completed shall be provided by the Verification Body to the CFIA annually.
2.7.2 Major Non-Conformances
Notification of major non-conformances, including a description of the non-conformance and the required corrective action shall be provided by the CFIA or an approved Verification Body to the registered facility within 24 hours of the assessment. The Verification body will provide to to the CFIA notification of major non-conformances, including a description of the non-conformance and the required corrective action within 3 business days of the assessment of such non-conformance(s). Depending on the nature of the non-conformance, the CFIA may apply an interim suspension. During this suspension period, the registered facility will not be permitted to export wood products as outlined in this program.
Provided that an approved Verification Body identified the non-conformance, it shall provide to CFIA follow-up confirmation that the corrective action has been completed within 10 business days of such notification.
Verification Body inspection reports must be completed, dated and kept on file at the facility and by the Verification Body’s office for review during normal business hours by the CFIA, at its discretion.
2.7.3 Non-Conformances Identified by the CFIA
The CFIA may suspend or revoke recognition of any Verification Body or suspend or revoke registration of any facility under the CHTWPCP which fails to meet the requirements of the CHTWPCP.
Appendix 1: Specific Phytosanitary Import Requirements of Countries Importing Canadian
Wood Products.
Appendix 2: Heat Treatment Certificate
Appendix 3: Certification Marks
Appendix 4: Conditions for the Export of Lumber Using the KD-HT Certification Stamp
Appendix 5: Application for Registration to the Canadian Heat Treated Wood Products
Certification Program
Appendix 6: Description and Frequency of Audits
Appendix 7: List of Non-conformities
Appendix 8: Application for Recognition as a Verification Body
SPECIFIC PHYTOSANITARY IMPORT REQUIREMENTS OF CERTAIN COUNTRIES
IMPORTING CANADIAN WOOD PRODUCTS
Note: the following requirements apply only to wood products exported by registered facilities in the CHTWPCP.
Country |
Commodity |
Species |
Regulated |
Treatment Requirement |
Type Certification |
Identification of Treated Forest product |
Other Applying Standard(s) |
| China | Logs with bark-on | All species | Yes | Chemical or heat treatment | Phytosanitary Certificate | None | None |
| European Union | Loose wood dunnage | All coniferous (except Thuja spp. [cedar]) | Yes | Heat treatment, fumigation or other | None | None | D-01-05 |
| European Union | Loose wood dunnage | All deciduous and Thuja spp.(cedar) | Pending | None | None | None | None |
| European Union | Pallet kits | All coniferous (except Thuja spp. [cedar]) | Pending | Heat treatment | Heat Treatment Certificate | Tags or mark on wrap on each bundle (KD-HT or HT) | None |
| European Union | Pallet kits | All deciduous and Thuja spp.(cedar) | Pending | Heat treatment | None | None | None |
| European Union | Wood packaging (pallets, boxes, crates, etc.) | All coniferous (except Thuja spp. [cedar]) | Yes | Heat treatment, fumigation or other | Wood product packaging certification stamp | Wood packaging certification mark applied to two sides of the packaging unit | D-01-05 |
| European Union | Deciduous lumber (including attached dunnage) | All deciduous (except Acer saccharum, Quercus spp. and Populus spp.) | No | None | None | None | None |
| European Union | Lumber of Sugar Maple and Oak | Acer saccharum and Quercus sp. | Yes | Kiln Dried | Phytosanitary Certificate | KD | None |
| European Union | Log and lumber of Popular | Populus spp. | Yes | Free of Bark | Phytosanitary Certificate | None | None |
| European Union | Wood packaging (pallets, boxes, crates, etc.) | All deciduous and Thuja spp.(cedar) | Pending | None | None | None | None |
| European Union | Wood packaging (pallets, boxes, crates, etc.) originating from the U.S. | All conifers (except Thuja spp. [cedar]) | Yes | Heat treatment or fumigation or other approved treatment | Wood product packaging certification stamp | Certification stamp applied to two sides of the packaging unit | Lumber must enter Canada with an industry issued stamp or Heat Treatment Certificate (see D-01-05) |
| European Union | Lumber (including attached dunnage) | All coniferous (except Thuja spp. [cedar]) | Yes | Heat Treatment | Heat Treatment Certificate or KD-HT Stamp applied to wood and KD-HT bundle mark (pending approval from EU) |
Tags or mark on wrap on each bundle (KD-HT or HT) | For export of lumber using the KD-HT Stamp specific information must be applied to export invoices as prescribed in Appendix 4 (pending approval from EU) |
| European Union | Lumber (including attached Thuja spp. [cedar] dunnage) | Thuja spp. [cedar] dunnage) | Yes | Debarking and grub-hole control | Certificate of debarking and grub-hole control | None | "Debarking and grub-hole control certification program for green coniferous lumber" December 1991 |
| European Union | Lumber originating from the U.S. (including attached dunnage) | All conifers (except Thuja spp. [cedar]) | Yes | Heat treatment | Heat Treatment Certificate | None | Lumber must enter Canada with an industry issued stamp or Heat Treatment Certificate |
| European Union | Manufactured/ log homes (including attached dunnage) | All softwood (except Thuja spp. [cedar]) | Yes | Heat treatment | Heat Treatment Certificate or Phytosanitary Certificate | Tags or mark on wrap on each bundle (KD-HT or HT) | None |
| Republic of Korea | Lumber | Pinus and Larix spp. only | Yes | Heat treatment (kiln drying only) | Phytosanitary Certificate | Mark on wrap on each bundle (KD or KD-HT) | D-96-04 |
| United States for export to China | Lumber for use in construction of wood packaging | All conifers (except Thuja spp. [cedar]) | Yes | Heat treatment | Phytosanitary Certificate or an approved CFIA document | Tags or mark on wrap on each bundle (KD or KD-HT or HT) | None |
| United States for export to European Union | Lumber for use in construction of packaging | All conifers (except Thuja spp. [cedar]) | Yes | Heat treatment | Industry issued stamps | Marked on each piece | U.S. Department of Agriculture as administered by the American Lumber Standards Association |
| United States for export to European Union | Wood packaging (pallets, boxes, crates, etc.) | All conifers (except Thuja spp. [cedar]) | Yes | Heat treatment | Wood product packaging certification stamp | Certification stamp applied to two sides of the packaging unit | D-01-05 |
| Note: Other countries may have specific phytosanitary import requirements. Please contact a local office of the CFIA to determine if treatment or certification is necessary for export. Some specific commodities are exempt from the requirements specified above. Please contact a local office of the CFIA to determine if the commodity being exported is regulated by the importing country. | |||||||
These import requirements are subject to change.
HEAT TREATMENT CERTIFICATE 2002-V2 CERTIFICAT DE TRAITEMENT À LA CHALEUR
| EXPORTER (name and address) / EXPORTATEUR (nom et adresse) |
IMPORT ENTRY REFERENCE / RÉFÉRENCE D ’ENTRÉE AUX DOUANES |
CERTIFICATE NO. / NO. DE CERTIFICAT |
|
| DATE (of / inspection / certification) | |||
| BUYER CONTRACT NO. / NO. DU CONTRAT DE L’ACHETEUR |
LOT NO. / NO. DU LOT | ||
| CONSIGNEE (name and address) / DESTINATAIRE (nom et adresse) |
Facility (name and address) / Établissement (nom et adresse) |
CFIA Registration No / No enregistrement de l’ACIA |
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| Facility No / No de l’ établissement | |||
| SHIP’S NAME / NOM DU NAVIRE |
COUNTRY OF ORIGIN / |
COUNTRY OF DESTINATION / PAYS DESTINATAIRE |
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| POINT OF LOADING / LIEU DE CHARGEMENT |
PORT OF EXIT / PORT DE DÉPART | PORT OF DESTINATION / PORT DESTINATAIRE |
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| Regrouped Treatment Certificate / Certificat de Traitement regroupé ____ |
Treatment Certificate / Certificat de Traitement ____ |
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| DESCRIPTION OF CONSIGNMENT / DESCRIPTION DU CHARGEMENT | |||
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| This document has been issued under the program officially approved by Canadian Food Inspection Agency, Plant Health Division and the products covered by this document are subject to occasional pre-shipment inspection by that agency, without financial liability to it or its officers. | Ce document a été délivré en vertu du programme officiellement approuvé par la Division de la protection des végétaux de l’Agence canadienne d’inspection des aliments. Les produits indiqués sur ce document peuvent à l’occasion être inspectés par cet organisme avant l’expédition sans qu’aucune responsabilité financière ne soit imputée à l’organisme ou à ses agents. | ||
| This wood product to which this certificate applies has been submitted to a heat treatment to a core temperature of 56oC for 30 minutes. | Le bois qui est visé par le présent certificat a été soumis à un traitement thermique garantissant une température interne de 56oC pendant 30 minutes | ||
AUTHORIZED PERSON RESPONSIBLE FOR
CERTIFICATION |
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| ________________________ Print / Majuscule |
and / et |
________________________ Signature |
____________ Date |
| USE OF CERTIFICATE Shall only be issued by facilities registered by the Canadian Food Inspection Agency. EXPORTER - CERTIFICATE NO. - Refers to a number to be assigned by the registered facility (Mill/Shipper/Agency..). Each certificate must bear an individual number as to clearly identify each individual certificate. This is required by the Canadian Food Inspection Agency. DATE OF INSPECTION/CERTIFICATION - Refers to the date on which the inspection and certification occured. LOT NO. - Refers to the facility lot number of the wood product FACILITY - Refers to the facility name or Division and provides the address. This information may be pre-printed on to the certificate. REGISTRATION NUMBER : Refers to an certification number to approved participants in the program. To avoid confusion the number correspond to certification number as provided by CFIA. FACILITY NO. - Only facility registered by the Canadian Food Inspection Agency may participate in the program. The facility number may be pre-printed on to the certificate. It consists of two parts, a logo and a number. SHIP’S NAME - if applicable COUNTRY OF DESTINATION - Indicate export destination if applicable |
USAGE DU CERTIFICAT Ne doit être émis que par les établissements certifiés par l’Agence canadienne d’inspection des aliments. EXPORTATEUR - NUMÉRO DU CERTIFICAT - Se refère à un numéro devant être assigné par l’établissement certifié. Chaque certificat doit avoir un numéro individuel qui l’identifie. C’est une exigence de l’Agence canadienne d’inspection des aliments. DATE D’INSPECTION/CERTIFICATION - Date à laquelle l’inspection et la certification du bois scié ont eu lieu. NUMÉRO DU LOT - Numéro du lot du bois débité assigné par l’établissement ÉTABLISSEMENT - Le nom de l’établissement ou de la division, y compris l’adresse. Ces renseignements peuvent être imprimés à l’avance sur le certificat. NUMÉRO D’ENREGISTREMENT - Numéro de certification du participant au programme. Afin d’éviter toute confusion, le numéro correspond au numéro d’enregistrement attribué à l’établissement par l’ACIA NUMÉRO DE L’ÉTABLISSEMENT - Seuls les établissements certifiés par l’Agence canadienne d’inspection des aliments peuvent participer au programme. Le numéro de l'établissement peut être imprimé à l’avance sur le certificat. Il est composé de deux parties, un logo et un numéro. NOM DU NAVIRE - Si applicable PAYS DESTINATAIRE - Indiquez la destination de l'exportation si applicable |
| DESCRIPTION OF CONSIGNMENT - Must include information on the species, marks, grades, numbers of packages, lot or bundle numbers, volume and other appropriate descriptors. If space on the form is insufficient, attach additional pages, and indicate on face of certificate, in the “Description of Consignment” block, the number of supplementary pages appended. These additional pages must bear the facility number, certificate number and signature. | DESCRIPTION DU CHARGEMENT - Doit inclure les renseignements au sujet des espèces, marques, catégories, nombre de paquets, numéros de lot, volume et autres descriptions appropriées. Si l’espace sur la formule n’est pas suffisant, ajouter des pages supplémentaires et indiquer sur le certificat dans la case "Description du chargement" le nombre de pages que vous avez ajoutées. Ces dernières doivent porter le numéro de l’établissement, le numéro du certificat et la signature. |
| REGROUPED CERTIFICATE -If an aggregated consignment is based on numerous certificates, list individual certificate numbers (i.e., facility numbers, certificate numbers and dates) on the single certificate describing the aggregated consignment. The individual certificates need not accompany the goods. | CERTIFICAT REGROUPÉ - Si le chargement regroupé est basé sur plusieurs certificats individuels, inscrire les numéros des certificats (c.-à-d. Les numéros de l’établissement et les numéros des certificats et dates) sur le certificat regroupé qui décrit l’emsemble du chargement. Il n’est pas nécessaire d’envoyer les certificats individuels. |
| NAME AND SIGNATURE - The name of the person responsible for the certificate program at facility, shall print, or legibly write or type their name beside the signature block. The authorized accountable person for the facility should sign the certificate. The signature indicates the wood has been properly heat treated, inspected and meets the importing country’s requirements. | NOM ET SIGNATURE - La personne responsable du programme de certificat à l’établissement doit imprimer, écrire lisiblement ou dactylographier son nom à côté de la case réservée à la signature. Elle doit également signer le certificat, à titre de personne autorisée au nom de l’établissement. La signature indique que le bois a été traité à la chaleur convenablement, qu’il a été inspecté et qu’il satisfait aux exigences du pays importateur. |
| DISPOSITION OF CERTIFICATE -For export the original certificate must be presented to the competent authorities in the importing country when the wood is landed. Issuers must retain copies for their records and for auditing purposes by the Canadian Food Inspection Agency. | DESTINATION DU CERTIFICAT - Le certificat original doit être présenté aux autorités compétentes du pays importateur lorsque le bois est déchargé dans le pays. Les émetteurs des cerrtificats doivent eux-mêmes en garder une copie pour leurs dossiers et aux fins de vérification par l’Agence canadienne d’inspection des aliments. |
| PRODUCTION/PRINTING OF CERTIFICATE - Approved participants must print their certificates as the standard format illustrates. They may be printed electronically. The certification facility number may be pre-printed on the documents. | PRODUCTION ET IMPRESSION DES CERTIFICATS -Les établissements doivent assurer la reproduction des certificats à partir du certificat normalisé. Il est permis de les imprimer électroniquement. Il est également permis d’imprimer à l’avance le numéro de certification de l'établissement. |
CERTIFICATION MARKS
The CFIA recognizes the use of two certification marks for the export of lumber (and in certain cases other wood products) where the use of such marks is listed in Appendix 1.
These marks must be applied in the manner prescribed below:
The CFIA may approve other marks for use in certification of wood products for export where wood products meet the phytosanitary standards and the marks are acceptable to the importing country. These recognized marks will be found on the CFIA Forestry section web-site.
Model of stamps used as identification on every piece of treated wood (Lumber) provided by CFIA.
Identification on the bundle or on the package wrapper (i.e. tag , printed etc. ).
CONDITIONS FOR THE EXPORT OF LUMBER USING
THE KD-HT CERTIFICATION STAMP
In 2002, the CFIA negotiated with the EU an alternative to the use of heat treatment certificates provided that the lumber was treated in accordance with the phytosanitary specifications outlined in the CHTWPCP. This alternative form of certification is based on the application of a KD-HT certification stamp on each piece of lumber and an equivalent stamp applied as a label to the outside of the bundle of lumber.
Facilities wishing to export lumber using the KD-HT certification stamp must:
APPLICATION TO THE CANADIAN FOOD INSPECTION AGENCY FOR
REGISTRATION UNDER THE CANADIAN HEAT TREATED
WOOD PRODUCTS CERTIFICATION PROGRAM
| Name of Facility: | |
| Location of Facility: | |
| Telephone No.: | Fax No.: |
| E-mail address: | Website: |
| Conditions for the Canadian Heat Treated Wood Products Certification Program: | |
I, _____________________ the owner/authorized signatory of the above named facility have read and understood all the conditions and obligations stated herein and have read and hereby agree to comply with the requirements of the Canadian Heat Treated Wood Products Certification Program (CHTWPCP). Further, I am and shall be responsible for and shall indemnify and save harmless Her Majesty the Queen in Right of Canada, including the Canadian Food Inspection Agency, Her Officers, Servants, Employees, Successors and Assigns, from and against all manner of actions, causes of action, claims, demands, loss, costs, damages, actions or other proceedings by whomsoever made, sustained, brought or prosecuted in any manner based upon, caused by, arising out of, attributable to or with respect to any failure, inadvertent or otherwise, by act or omission, to fully comply with the said conditions and requirements. |
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| Name of Applicant: ___________________________ | Date of Application: ____________________ |
| Place of Application: _____________________ | Signature of Applicant:___________________________ |
| Name of Verification Body: ________________________ | Facility Registration Number:________________ |
| Approval of Quality Manual: | Signature (Verification Body) ______________________ Date_________ |
| Approval of Facility for Participation: | Signature (CFIA) ______________________ Date_________ |
| Approval for Listing of Facility: | Signature (CFIA Area Specialist) ______________________ Date_________ |
DESCRIPTION AND FREQUENCY OF AUDITS
DESCRIPTION OF AUDIT TYPES |
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| Evaluation Audit: |
An audit performed at the time of registration to verify that a facility is capable of meeting the standards prescribed in this policy document. The audit also verifies that the facility quality manual is being adhered to and that facility employees are sufficiently trained. An evaluation audit may also be necessary to confirm that a facility that has been suspended for non-conformance has adequately addressed the non-conformities and initiated quality activities that would ensure that future non-conformities may be avoided. Often when evaluation audits are performed following suspension significant revision of the quality manual has been completed. |
| Ongoing Verification Audit: |
An audit performed to verify that operations continue to meet the standards of the policy and that facility operations continue to meet the specifications of the facility quality manual. |
| Ongoing Verification Audit in Response to Non- Conformities |
An audit performed to verify that corrective actions ordered have been completed and that facility operations continue to meet the specifications of the facility quality manual. |
| Systems Audit |
A complete review of all facility operations to verify that the facility and audits of the facility by a Verification Body meet the conditions of the policy and that phytosanitary standards are consistently maintained. |
| TYPE OF FACILITY | PRIMARY TREATMENT FACILITY (E.G. KILN, PRODUCING MILL, ETC.) | EXPORTERS (SHIPPERS OF HEAT TREATED PRODUCTS, BROKERS, ETC.) OR SECONDARY MANUFACTURERS USING TREATED WOOD PRODUCTS (MANUFACTURED HOME PRODUCERS, PRODUCERS OF PALLET KITS, ETC.) |
| Evaluation Audit by CFIA and Verification Body | At the time of registration and following submission of a new quality manual as a result suspension from the program | At the time of registration and following submission of a new quality manual as a result suspension from the program |
| Ongoing Verification Audits by a CFIA approved Verification Bodies | 4 times per year | 4 times in the first year and two times in subsequent years with full compliance. |
| Verification Audits by Verification Bodies in response to non-conformances | At any time until non-conformances are corrected to the satisfaction of the auditor | At any time until non-conformances are corrected to the satisfaction of the auditor |
| Systems Audit of Facilities by CFIA | 1 per year | 1 per year |
| Systems Audit of Facilities in response to Major non-conformances | At any time until non-conformances are corrected to the satisfaction of the auditor | At any time until non-conformances are corrected to the satisfaction of the auditor |
LIST OF NON-CONFORMANCES
MINOR NON-CONFORMANCES |
MAJOR NON-CONFORMANCES |
| Inspection findings that reveal one isolated incident of non-conformance which has no direct impact on the integrity of the product provided that remedial action can be taken within a time period defined by the inspector. Corrective action must be carried out to the satisfaction of CFIA or participation of the facility may be suspended. More than 2 minor non-conformances = major | Inspection findings that reveal that the integrity of this program may be compromised. Certificates must not be issued. The registered facility is suspended from this program |
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APPLICATION FOR RECOGNITION AS A VERIFICATION BODY
| Name of Verification Body (Company or Organization): ______________________________ |
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| Address: ______________________________________ ______________________________________________ ______________________________________________ |
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| Telephone: | Facsimile: |
| E-mail: | Website: |
| Names of Inspection Staff: | 1 | 2 | 3 |
| 4 | 5 | 6 |
| The organization, company or person listed above (the “applicant”) hereby
apply to the Canadian Food Inspection Agency (CFIA) for recognition as a Verification Body
under the Canadian Heat Treated Forest Products Certification Program (CHTWPCP). Included with this application are:
The applicant also hereby acknowledges and agrees:
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| Name of Authorized Official of the Company, Organization or Individual applying for Recognition: _____________________________ |
Date of Application: _________________ |
| Signature of Authorized Official: ____________________________ |
Location: __________________ |
| Approved by CFIA (Area Specialist Name and Signature): _____________________________ |
Date of Approval: _________________ |
